What Does a Day-of Wedding Coordinator Actually Do?
Congratulations on your engagement! This is one of the most exciting seasons of life – and also one that can start to feel overwhelming very quickly.
You’ve booked the venue, chosen your vendors, and created a Pinterest board full of beautiful inspiration. But now you might be wondering:
“Do I really need a day-of wedding coordinator if everything is already planned?”
The answer is usually YES.
A day-of coordinator is not there to take over your vision. Instead, they are there to protect it.
So What Does a Day-of Coordinator Do?
As a certified wedding planner and coordinator based in St. Augustine, Florida, my role on your wedding day is to be the point person for absolutely everything so you don’t have to be.
Here are the main ways a day-of coordinator supports you:
1. I Manage Your Timeline
Even the most perfectly planned schedule can fall behind without someone actively guiding it.
Your coordinator:
keeps vendors moving on time
cues the ceremony lineup
coordinates transitions from ceremony to reception
ensures speeches, dances, and cake cutting happen as planned
Instead of you checking the clock all day, I do.
2. I Handle Vendor Communication
On your wedding day, questions will come up:
“Where should the DJ set up?”
“What time can we enter the reception space?”
“Who has the marriage license?”
Rather than vendors coming to the bride or groom, they come to me.
I become the central contact so you can stay present with your family and your guests.
3. I Problem-Solve Behind the Scenes
No wedding day is ever 100% perfect. And that’s okay!
But it shouldn’t be YOUR job to fix it.
A coordinator helps with things like:
last-minute décor adjustments
missing boutonnières
seating confusion
calming nervous bridal parties
unexpected weather changes
Most of the time, my brides never even know there was an issue – because it was handled quietly and professionally.
4. I Coordinate the Bridal Party
Getting 60 guests seated is easy. Getting 8 bridesmaids, 6 groomsmen, parents, and grandparents organized is not!
Your coordinator ensures:
everyone knows where to be
bouquets are ready
music cues are followed
photos stay efficient
I keep “the train running,” just like one of my recent brides described.
5. I Pack the Wedding Day Emergency Kit
From safety pins to stain remover, I arrive prepared for the unexpected so you can relax knowing someone has thought of it all.
Who Is Day-of Coordinating Perfect For?
This service is ideal for brides who have:
already planned their wedding
confirmed vendors
100 guests or less
a completed timeline
and just want to ENJOY the day
Sound like you?
Final Thought
Your wedding day should feel joyful, calm, and effortless.
That’s exactly what a day-of wedding coordinator is there to create.
Ready for Stress-Free Support?
Vision to Vows LLC offers personalized day-of coordination packages for St. Augustine and Florida brides.
📩 Contact me today to check your date and learn more about how I can support your love story.
Signed:
Ashlyn Kirkland
Owner & Coordinator, Vision to Vows LLC
